Boardroom Labs Inc. (“Boardroom Labs”, “we”, “us”, or “our”) is committed to protecting the privacy of individuals whose personal information we collect, use, or disclose in the course of our business. This Privacy Policy describes how we handle personal information in accordance with applicable privacy laws in Canada, including the Personal Information Protection and Electronic Documents Act (PIPEDA).

1. Information We Collect

We may collect the following types of personal information:

a) Information You Provide Directly

• Name

• Email address

• Company name and role

• Contact details

• Information submitted through contact forms

• Information provided when booking meetings through scheduling tools (e.g., Calendly)

• Information shared during consulting engagements, discovery calls, workshops, or research activities

b) Automatically Collected Information

When you visit our website, we may automatically collect:

• IP address

• Browser type and device information

• Pages visited and time spent on the site

• Referring URLs

This information is collected through cookies, analytics tools, and similar technologies.

c) Client, Prospect, and Research Information

As part of our work, we may collect or process information related to:

• Business operations, strategy, and innovation initiatives

• Market and customer research

• Interviews, workshops, and qualitative research activities

Where we process information on behalf of clients, we do so in accordance with contractual confidentiality obligations and applicable law.

2. How We Use Personal Information

We use personal information for the following purposes:

• To respond to inquiries and communicate with prospective and current clients

• To schedule and conduct meetings

• To deliver consulting, research, and venture-building services

• To manage client and prospect relationships

• To improve our website, services, and internal operations

• To conduct research and generate insights (including in aggregated or anonymized form)

• To comply with legal and regulatory obligations

We only collect and use personal information for purposes that a reasonable person would consider appropriate in the circumstances. Where possible, information may be anonymized and aggregated for research, analysis, and service improvement purposes.

3. Consent

We obtain consent to collect, use, or disclose personal information, except where otherwise permitted or required by law. Consent may be express or implied, depending on the sensitivity of the information and the context in which it is provided.

You may withdraw consent at any time, subject to legal or contractual restrictions, by contacting us using the information set out below.

4. Disclosure of Personal Information

We do not sell personal information.

We may disclose personal information:

• To trusted third-party service providers that support our operations (such as website hosting, analytics, scheduling tools, and productivity software), subject to confidentiality and data protection obligations

• Where required by law, regulation, subpoena, or court order

• To protect the rights, property, or safety of Boardroom Labs, our clients, or others

Some service providers may be located outside of Canada. In such cases, personal information may be subject to the laws of the jurisdiction in which the service provider operates.

5. Analytics, Cookies, and Tracking Technologies

We use analytics tools, including Google Analytics, to understand how visitors interact with our website and to improve performance and user experience. These tools may collect information such as IP address, browser type, pages visited, and time spent on the site.

We may implement additional tracking technologies in the future, such as marketing or advertising pixels. Where required by law, we will obtain appropriate consent.

You can control or disable cookies through your browser settings; however, doing so may affect the functionality of the website.

6. Safeguards

We maintain reasonable administrative, technical, and organizational safeguards designed to protect personal information against loss, theft, unauthorized access, disclosure, or misuse. Access to personal information is restricted to individuals who require it for legitimate business purposes.

7. Retention of Information

We retain personal information only for as long as necessary to fulfill the purposes for which it was collected, to meet contractual obligations, or as required by law. When personal information is no longer required, it is securely deleted, anonymized, or destroyed.

8. Access and Correction

You have the right to:

• Request access to your personal information

• Request corrections to inaccurate or incomplete information

Requests may be made by contacting us using the information below. We may require verification of identity before responding to a request.

9. Third-Party Links

Our website may contain links to third-party websites or tools. We are not responsible for the privacy practices or content of those third parties and encourage you to review their privacy policies.

10. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, or legal requirements. Updates will be posted on our website with a revised “Last updated” date. Continued use of our website constitutes acceptance of the updated policy.

11. Governing Law

This Privacy Policy is governed by and construed in accordance with the laws of the Province of Ontario and the applicable laws of Canada, without regard to conflict of laws principles.

12. Contact Us

If you have questions about this Privacy Policy, our privacy practices, or wish to make a request regarding your personal information, please contact:

Boardroom Labs Inc.

Email: admin@boardroomlabs.com

Ontario, Canada